Complete all highlighted fields. Obtain Board or Executive endorsement before making this policy operational. Review annually or when any AI system is added, changed, or decommissioned. This is the foundational document from which all other AI governance arises.
1. Purpose & Scope
Purpose statement
This policy establishes [Organisation Name]'s commitment to the responsible deployment and governance of AI systems in accordance with Australia's AI6 Guidance (National AI Centre, October 2025). It applies to all AI tools procured, developed, integrated, or deployed in the course of our operations, including AI used by employees, contractors, and supply chain partners...
Systems and activities in scope
[List all AI systems and business functions covered: e.g. AI-assisted estimating, automated scheduling, generative AI tools, document control AI, safety monitoring platforms...]
2. AI Governance Principles
- Accountability: Every AI system must have a named Executive Accountable Official responsible for governance outcomes throughout its lifecycle.
- Transparency: We maintain a current AI register and provide plain-language disclosures to all affected stakeholders before AI systems are used.
- Risk management: All AI systems are assessed for risk before deployment and monitored continuously for performance and drift.
- Human oversight: Humans remain in meaningful control of all AI-assisted decisions, with defined override mechanisms in place at all times.
- Continuous improvement: Governance failures are identified, root-caused, and remediated through a documented non-compliance process with Board escalation.
3. Prohibited AI Uses
AI uses explicitly prohibited by this policy
[e.g. AI systems making unreviewed employment or contracting decisions; tools processing sensitive personal data without consent and disclosure; AI-generated content in safety-critical documentation without mandatory human review; AI systems from vendors who cannot demonstrate compliance with AI6 supply chain obligations. List specific prohibitions relevant to your operations.]
4. Training & Competency Requirements
Minimum AI literacy standard required for accountable personnel
[Describe the competency level required and the programme that delivers it. Reference the AI Literacy & Training Register (AI6-T01.4).]
5. Non-Compliance Consequences
Consequence and escalation framework
[Describe consequences: formal warning / disciplinary action / contract termination / mandatory Board notification / regulatory reporting. Specify escalation path.]
6. Policy Review
This policy will be reviewed annually, or immediately upon: (a) deployment of a new AI system; (b) material change to an existing system; (c) change in legislation or regulatory guidance; or (d) a significant AI governance incident.
7. Approval
Executive Accountable Official
[Name] · [Title] · [Date]
Board / CEO Endorsement
[Name] · [Title] · [Date]